PowerPoint Presentation

ROOM SELECTION FOR

GUARANTEED STUDENTS:

2024-2025 WEBINAR

MALIA MAHI, ASSOCIATE DIRECTOR OF HOUSING ADMINISTRATIVE SERVICES

STACY TRAVIS, ASSOCIATE DIRECTOR OF RESIDENTIAL SERVICES & HOUSING

ALLOCATIONS

PRESENTERS AND Q&A PANEL

Presenters:

• Stacy Travis, Associate Director, Residential Services and Housing Allocations

• Malia Mahi, Associate Director, Housing Administrative Services

Q&A Panelists:

• Housing Administrative Services

• Alejandra Rubio

• Alex Valencia

• Mark Shoemaker

• Kiana Perez

• Mayra Vasquez Ruvalcaba

• Residential Services and Housing Allocations

• Megan Walck

• Kyle Fridell

• Bertha Miranda-Haro

• Ivonne Montano

HOUSING ADMINISTRATIVE SERVICES and

RESIDENTIAL SERVICES & HOUSING ALLOCATIONS

What can we help you with:

• Manage your housing contract

and terms

• Housing and dining package

billing

• General housing inquiries

• Triton Cash

• Dining dollar balances and

budgeting

• Laundry

• Bike rental lockers

What can we help you with:

• Allocations and room changes

• Room Selection – layouts/self-

selection

• Housing Portal processes

• General housing inquiries

• Summer Housing

• I-House (partner with ERC)

HOUSING GUARANTEE & FUTURE ELIGIBILITY

• UC San Diego is offering a two-year guarantee

for new incoming students 2023-2024.

• Current residents who reside on campus and

complete their 2023-2024 housing contract

are eligible for the guarantee for 2024-2025.

• Guarantee Eligibility:

• Reside on campus for 2023-2024 and

complete full term of housing contract.

• Maintain compliance with all applicable

university-imposed deadlines.

• Meet all terms of university housing

agreement and/or university policies.

ELIGIBILITY/CONTRACT/BILLING QUESTIONS

housingcontr[email protected]

858-534-4010

ROOM SELECTION PROCESS/QUESTIONS/SELF-

SELECTION

roomselecti[email protected]

WHAT IS ROOM SELECTION?

ELIGIBILITY/CONTRACT/BILLING QUESTIONS

housingcontr[email protected]

858-534-4010

ROOM SELECTION PROCESS/QUESTIONS/SELF-

SELECTION

roomselecti[email protected]

Opportunity for continuing students

(current residents*) with a housing

guarantee to apply and

electronically sign the housing

contract and self-select space for

the next academic year.

A student with a housing guarantee

is one who met all of the housing

deadlines as an incoming student in

the fall of 2023 and continuously

has lived on campus or a scholar in

UC San Diego programs that provide

a housing guarantee or mandate

living on campus as a condition of

their offer (currently resides on

campus)

Emails to guarantee students sent

on 2/2/2024.

Reminder email sent on 2/16/24.

New for Room Selection 2024

ELIGIBILITY/CONTRACT/BILLING QUESTIONS

housingcontr[email protected]

858-534-4010

ROOM SELECTION PROCESS/QUESTIONS/SELF-

SELECTION

roomselecti[email protected]

Current residents designated with a

non-guarantee status will have the

opportunity to express interest in

living on campus for the 2024-25

academic year.

Email sent provides instructions for students on

where to go in the Housing Portal to apply

during the CSHA process. Information is also

listed

here:

https://hdhughousing.ucsd.edu/living-on-

campus/room-selection/application.html

Follow-up emails for those that express interest

will happen the week of March 18th and April

8th.

Pepper Canyon West (PCW) ---

opening Fall 2024 for Transfer and

Upper Division students (priority to

Transfer students). Our newest

community will have a 12-month

contract.

ROOM SELECTION 2024

https://hdhughousing.ucsd.edu/living-on-campus/room-selection/index.html

TIPS & REMINDERS:

• Set reminders for yourself to meet all the housing

deadlines!

• ALL communication is through you UCSD.EDU

• Visit frequently for updated information.

• All applications, processes, checklists, etc. are in

the Housing Portal (login with campus

credentials) and look for the 2024 Continuing

Student Housing Application & Room Selection

Process drawer (see below).

ROOM SELECTION PROCESS

STAGE 1: CONTINUING STUDENT HOUSING APPLICATION

• Students with a housing guarantee for the 2024-25 academic year need to

submit a continuing student housing application between February 21 and

February 28

. Deadline is 11:59PM (PST) on February 28.

• Continuing student application will ask you to:

• Update your permanent address and phone number.

• Confirm/update emergency contact information.

• Update personal history form information.

• *Transfer students/upper division students can express interest in

Pepper Canyon West – our 12-month community. Priority goes to

transfer students.

• Students who complete the continuing student housing application by the

deadline WILL be offered a housing contract for the 2024-25 academic

year.

• Students that miss the deadline will not receive a housing contract. They

can apply to the Fall Undergraduate Waitlist when it opens in July.

• Off-Campus resources are available.

Dates: February 21 – February 28

Reflects 2023 date and information as an example only

ROOM SELECTION PROCESS

STAGE 1: 2024 Room Selection Interest Form for Non-Guaranteed Students

• Current residents with no housing guarantee for the 2024-25 academic

year need to express interest in on-campus housing between February 21

and February 28. Deadline is 11:59PM (PST) on February 28.

• Additional email was sent on 2/21 as a reminder.

• Students that miss the deadline will need to apply to the Fall

Undergraduate Waitlist when it opens in July.

Dates: February 21 – February 28

Reminder that all activity is within the

housing portal (single sign-on with your

campus credentials).

ROOM SELECTION PROCESS

STAGE 2: HOUSING CONTRACT & ADDITIONAL HOUSING OPTIONS

Dates: March 5 – March 12 (housing contract)

March 6 – March 18 (additional housing options)

Reflects 2022 date and information as an example only

• Students who submit the continuing student application by the deadline

will be issued a housing contract beginning March 5. Signed contracts

and the $450 prepayment are due by 11:59PM (PST) on March 12.

• Students will select their housing payment plan: Paid In Full,

Quarterly (best with Financial Aid), or Monthly. Changes can be

made at any time.

• Dining plans will be selected May 1 to May 13. More information to

be shared then.*

*Students who self-select or are assigned to The Village at Pepper Canyon East/Matthews, Rita

Atkinson Residences or Pepper Canyon West can select the “No Dining Plan” option after Room

Selection.

• Students that do not complete their housing contract including the $450

prepayment, will no longer retain their housing guarantee and would be

able to put themselves on the Undergraduate Housing Fall Waitlist when

it opens in July.

ROOM SELECTION PROCESS

STAGE 2: HOUSING CONTRACT & ADDITIONAL HOUSING OPTIONS

• Students who signed the contract and made the $450 prepayment can apply for an additional housing option (not

required):

• Apply for an available Living Learning Community (LLC)

• Apply for I-House at ERC

• Opt into Gender Inclusive Housing

Applying to an LLC doesn’t guarantee you a space and doesn’t

guarantee you a single room.

• Host colleges for the LLC or I-House will contact

students with a decision: Accepted, Waitlisted,

or Declined.

• Students who are accepted into an LLC or I-

House have until April 3 to opt of the LLC or I-

House (can do so in the housing portal). Opting

out does not negate your contract or guarantee.

Dates: March 5 – March 12 (housing contract)

March 6 – March 18 (additional housing options)

ROOM SELECTION PROCESS

STAGE 2: HOUSING CONTRACT & ADDITIONAL HOUSING OPTIONS

• Gender Inclusive Housing: Housing*Dining*Hospitality is inclusive of all members of UC San Diego's community,

including our transgender, non-binary, genderqueer, gender non-conforming and intersex students. We want to

ensure all genders, gender identities and gender expressions are included in our housing, dining and hospitality

effort.

• Students will select into available space designated for Gender Inclusive Housing (GIH). Students can create

roommate/apartment-mate groups from students also participating in GIH @ their Room Selection

Community.

• Students are not guaranteed a single room.

• Students understand and agree that their gender is not a factor in selecting into available space.

• Students interested in Gender Inclusive Housing can opt in once they’ve signed the contract and made the $450

prepayment. Students have until April 3 to opt out. Adjustments will not be available after that date for Room

Selection Sign-Up. We will however work with those no longer interested in GIH after the completion of Room

Selection Sign-Up on a case-by-case basis to room change to an available space when possible.

Visit here for more information: https://hdhughousing.ucsd.edu/living-on-campus/room-selection/optional-

housing.html#Gender-Inclusive-Housing

Dates: March 5 – March 12 (housing contract)

March 6 – March 18 (additional housing options)

ROOM SELECTION PROCESS: SELF-SELECTION

STAGE 3: ROOMMATE INFO, SELF-SELECTION PROCESS

Dates: April 16 – April 26

https://hdhughousing.ucsd.edu/living-on-campus/room-selection/deadlines.html

SELF-SELECTION DETAILS FOR ROOM SELECTION SIGN-UP

• Students will be issued a RANDOMLY assigned lottery time for their specific Room Selection Sign-Up Day.

Lottery times cannot be adjusted or changed. Earliest lottery time is usually 8:30AM (PST).

• April 16 - Seventh College Room Selection Sign-Up

• April 17 - Warren College (including Transfer LLC) Room Selection Sign-Up

• April 18 - Sixth College (including MCLLC & ABDLLC) Room Selection Sign-Up

• April 19 - Eighth College & Marshall College (TMC) Room Selection Sign-Up

• April 23 - Pepper Canyon East/Matthews, Rita & Pepper Canyon West Room Selection Sign-Up

• April 24 - Muir College (including LGBTQIA+ LLC) Room Selection Sign-Up

• April 25 - Revelle College Room Selection Sign-Up

• April 26 - Eleanor Roosevelt College (ERC) (including Raza LLC) & I-House Room Selection Sign-Up

• Students will also be issued a roommate PIN number to be used

for those that are interested in living with a group of students.

Do not share your PIN number unless you are planning on being

part of a group and living with others.

Lottery Time and Roommate PIN will show on April 11 – check your email!

ROOM SELECTION PROCESS: SELF-SELECTION

STAGE 3: ROOMMATE INFO, SELF-SELECTION PROCESS

Dates: April 16 – April 26

https://hdhughousing.ucsd.edu/living-on-campus/room-selection/deadlines.html

SELF-SELECTION DETAILS FOR ROOM SELECTION SIGN-UP

• Students will get to see a preview of available space for their Room Selection Sign-Up (can be used only before

your designated sign-up date):

• Spaces are based on what is available at your designated Room

Selection Community.

• Some areas may have additional space allocated elsewhere

on campus. Information will be available in early April.

• Students are not guaranteed a single room.

• Available room types will include a majority of double and triple

rooms; limited single room options and mini-double options at

ERC Apartments and The Rita.

Previews (Vacancy Viewer) will open on April 13/14 and 20/21

ROOM SELECTION PROCESS: SELF-SELECTION

STAGE 3: ROOMMATE INFO, SELF-SELECTION PROCESS

Dates: April 16 – April 26

TIPS & REMINDERS

• Neighborhood previews will

be updated in mid-March.

• Be on the lookout for College Info

Sessions in April.

• Demo of the self-selection process

for individuals or groups will be

posted by March 29.

• Have options! Don't just think one

space/apartment/unit will be

open. Look at options and have a

plan!

• Single rooms are not guaranteed.

• We will have space for all students

who signed a contract and made

the $450 prepayment or

promissory note.

Reflects 2023 date and information as an example only

HOUSING*DINING*HOSPITALITY RESOURCES

ROOM SELECTION 2024

» Room Selection - https://hdhughousing.ucsd.edu/living-on-campus/room-

selection/index.html

» 2024-25 Rates (posted soon) - https://hdhughousing.ucsd.edu/living-on-

campus/housing-contract/rates.html

» Continuing Student/Room Selection Cancellation Policy -

https://hdhughousing.ucsd.edu/living-on-campus/room-

selection/contracts.html

» HDH Undergraduate Website - https://hdhughousing.ucsd.edu/index.html

OFF CAMPUS HOUSING

»Schedule a housing consultation with the Off Campus Housing Office:

• Review off-campus housing options;

• Receive general first-time lease signing information; and

• Learn about move-in and move-out resources.

» Transportation options:

• UC San Diego Shuttle routes

• Trolley

• MTS bus

• Parking costs

» Student Legal Services

• Review lease terms

• Be aware of rules

• Legal binding contracts

FINAL REMINDERS

ROOM SELECTION 2024

» February 21– 28 – Continuing Student Application

» March 5 – 12 – Housing Contract and $450 Prepayment

» March 6 – 18 – Additional Housing Options (LLC, I-House, Gender Inclusive Housing

» April 11 – Lottery Date/Time and Roommate PIN available (via email)

» April 13/14 and April 20/21 – Preview of available space/Vacancy Viewer

» April 16 – 26 – Room Selection Sign-Up

RECORDING WILL BE AVAILABLE ONLINE: 2/26/24

THANK YOU

• Email: r[email protected]

• Ways to contact us

• Email:

housingcontr[email protected]

• Phone: 858.534.4010

• In Person: Monday to Friday 8:00

AM – 4:30 PM

• Student Services Portal – active

end of February